If you're a small business owner or accountant using Sage 50, knowing how to print 1099 forms is essential during tax season. This guide will walk you through the simple steps to print 1099 forms in Sage 50: easy guide, ensuring compliance with IRS requirements.
Why 1099 Forms Matter
Form 1099 is used to report various types of income other than wages, salaries, and tips. Businesses must file 1099s for contractors or vendors paid $600 or more in a calendar year. Failing to file these forms correctly can lead to penalties.
How to Print 1099 Forms in Sage 50 (2025)
Follow these easy steps to print your 1099 forms directly from Sage 50 accounting software:
1. Verify Vendor Setup
Before printing, confirm that vendors are marked as 1099 recipients:
Go to Vendors Purchases Vendor List.
Double-click the vendor.
On the Purchase Info tab, ensure the 1099 Type is set (usually Miscellaneous) and enter the correct Federal ID Number.
2. Enter All Payments
Ensure all qualifying payments to vendors are correctly recorded within the tax year:
Use Payments, Write Checks, or Purchase Invoices as appropriate.
Confirm the payment is allocated to the correct expense account.
3. Generate 1099 Reports
To see a preview of 1099 data:
Go to Reports Forms Forms Tax Forms.
Choose 1099/1096 forms.
Select the correct form type and tax year.
4. Order Pre-Printed 1099 Forms
Sage 50 supports printing on official IRS-compatible forms. You can order 1099-MISC, 1099-NEC, and 1096 forms from:
Office supply stores
Tip: Verify which forms your version of Sage 50 supports (NEC vs. MISC) as IRS requirements evolve.
5. Print 1099 Forms
Once you're ready:
Load pre-printed 1099 forms into your printer.
Return to Reports Forms Tax Forms.
Click Print or Preview, adjust printer settings, and print your 1099s.
6. File Electronically (Optional)
Sage 50 users with a Business Care subscription can e-file 1099s directly:
Use the Aatrix Tax Forms engine within Sage 50.
Follow on-screen instructions to file electronically with the IRS.
Common FAQs About Sage 50 and 1099 Forms
Can I e-file 1099 forms in Sage 50?
Yes, with the Aatrix integration, you can e-file directly from Sage 50 (Business Care plan required).
Do I need pre-printed forms?
Yes. Sage 50 prints only the data; you must supply official IRS forms.
What if my vendor wasn’t marked as 1099?
You can still edit the vendor record and payments to include them on your 1099s before printing.
Final Thoughts
Printing 1099 forms in Sage 50 doesn’t have to be complicated. With the right vendor setup and forms, you can stay IRS-compliant and save time. Bookmark this guide to streamline your end-of-year accounting process.
