Verifying Data in QuickBooks Desktop

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Verifying data in QuickBooks Desktop is an essential step to ensure the accuracy and integrity of your financial information.

Verifying data in QuickBooks Desktop is an essential step to ensure the accuracy and integrity of your financial information. This process involves running a series of checks on your company file to identify and resolve any potential issues or discrepancies. QuickBooks Desktop provides a built-in data verification utility that scans your data for common errors, such as data integrity problems, damaged transactions, or corrupted files. The verification process examines various aspects of your data, including accounts, lists, transactions, and balances. By verifying your data regularly, you can identify and address any errors or inconsistencies, which helps maintain the reliability of your financial records and enhances the overall health of your QuickBooks company file.

How to Verify Data in QuickBooks Desktop

Step 1: Run the Rebuild Utility

  • From the File menu Go to Utilities Rebuild data.
  • Click on OK to back up the company file.
  • Ignore messages like - QuickBooks is not responding until the rebuild is complete.

Step 2: Run the Verify Utility

  • From the File menu Go to Utilities Verify Data Click OK (even if you get “QuickBooks detected no problem”).
  • When you get Rebuild Now or View Errors Click Close and proceed
  • If there is no issue with reviewing the QBWIN.log File
  • Press F2 and select the Review Last Verify/Rebuild option look for the error in the result screen
  • If you are OK with checking the QuickBooks.log file then find the QBWin.log
  • Search the open file to Begin Verify by pressing Ctrl + F and search for LVL_ERROR
  • Open the list of Damaged Files Check all active and inactive files
  • From the Chart of Accounts Choose Account
  • Open Menu Choose File Flat view Click the re-sort list option.
  • Click OK and close the list
  • Choose the list again - re-sort and click OK.
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